Alexandria Sanitation Authority

Samples
Samples may be requested by the Authority for the purpose of product evaluation. All samples should be submitted to the Purchasing Dept. unless otherwise specified, clearly marked “SAMPLE” and, if applicable, clearly labeled with complete instructions for use. It is understood that samples will be provided at no charge and must be supplied and removed at the vendor’s expense, as specifically arranged at the time of request. They must be removed within thirty (30) calendar days after notice to do so. Otherwise they become the property of the Authority and are subject to disposal or use as such.

Taxes
The Alexandria Sanitation Authority is exempt from Federal Excise and State Sales taxes. State exemption certificates (ST-12) and Federal exemption number will be provided by Purchasing upon request. Please note that there is no Sales Tax Exemption Number. Special exemptions may apply to specific projects and will be discussed with the successful contractor.

Invoices/Payments
All invoices must be addressed to ASA’s mailing address, as shown at the bottom of this page. The invoice must indicate the department or employee ordering the material and the Purchase Order (P.O.) Number.

The packing slips or delivery receipts noting the appropriate P. O. Number must accompany every delivery and will be used to verify invoices.

Rapid payment discounts are encouraged and usually exercised by ASA.

Delivery of Goods
All shipping charges must be prepaid by the vendor – no C.O.D. orders are accepted. Unless otherwise noted, all goods are delivered to C-Building, which is administered by the Process Department. Deliveries of goods, other than chemicals and laboratory supplies, are received between the hours of 7:00 a.m. and 2:30 p.m., Monday through Friday.

All shipments must be accompanied by appropriate packing slips containing the name of the shipper, the exact contents of the shipment, and the Purchase Order Number. If items are to be shipped from another company or manufacturer, please make sure this information be included or the shipment may be refused.

Chemicals, or products containing chemicals, not previously purchased by ASA must be shipped with current Material Safety Data Sheets (MSDS).

Our delivery address is:

Alexandria Sanitation Authority
1500 Eisenhower Avenue
Alexandria, VA 22314